1. NAME:

   The name of the Association shall be "THE PETARIAN ASSOCIATION"

2. REGISTERED OFFICE

   The registered office at Karachi shall be known and designated as "Central Chapter" and branches as "Local Chapter". The Local Chapters shall be formed at Provincial Headquarters/Federal Capital/Divisional Headquarters and major cities, as may be declared fit to be a 'Local chapter' by ‘Central Chapter’. Peshawar, Quetta, Lahore, Hyderabad & Petaro shall however be assumed to be Local Chapters. The Local Chapters shall be suffixing the name of the Provincial Headquarter/City such as Lahore, Peshawar & Quetta to be known as ‘The Petarian Association-Lahore Chapter’ etc; etc. Provided further; that the local chapter at Islamabad may be so designated as ‘Islamabad/Rawalpindi Chapter’. Such places within a Province where there is sufficient number of members and the local chapter deem it fit to allow opening such branches for reasons of smooth and conducive working, local centers by the name of the city/town may be opened as centers attached to the local chapter.

   Provided further that an outside Pakistan Chapter/branches may be opened under authority of the ‘Central Chapter’. Such foreign based Chapter/branches will perform all the functions of the local chapter.

   Provided further that in forming such local chapters and branches, Provisions of Article-3 regarding strength & functions shall apply ‘Mutatus Mutandi’ to the center concerned.

3. AIMS & OBJECTIVES:

1. The Petarian Association is designed to develop and promote relations of friendship amongst all old Petarians and also to keep up the traditional spirit of Cadet College Petaro.

2. To offer every legitimate assistance as far as possible to such old boys of Cadet College Petaro and their families as may be in the need thereof including the award of scholarship to the children and the dependants of the Association.

3. To establish and administer, welfare institution like libraries, reading rooms, clubs and to establish a Petarian lodge at Karachi and at such other places as may be decided from time to time.

4. To acquire land, property, building, etc. to provide facilities to the members on non-commercial basis and to promote the aims and objects of the Association.

5. To promote such literary, cultural, social and athletic pursuits as the Association may decide from time to time.

6. To bring about coordination and liaison between the administration of the Cadet College Petaro and the old boys to work on a program to get benefit and priorities in admission etc. for the families of the old boys.

7. To negotiate with government to appoint the nominee of the Association in the governing body of the college.

8. To borrow or raise money, or to receive money on deposit in such a manner as is proper and fit in the opinion of the members of the Managing Committee from any person or persons, banks, government, semi-government bodies, corporations, etc. in any manner or by issuing of loans, debentures or by any agreement either with or without any security of any such money, moneys borrowed, raised, received or to mortgage or pledge or change the whole or any part of the property, assets or revenue of the Association.

9. To receive any property real, personal or mixed under the terms as is proper and fit in the opinion of the members of the Managing Committee for the foregoing purposes or any of them and administrating the same to carry out the directions and exercise the powers contained in the Managing Committee the instrument under which the property is received including the expenditure of the principal as well as the income for one or more of such purposes if authorized and directed in the Managing Committee under which it is received.

10. To receive, take title, to hold, and use the proceeds and income of stocks, bonds, obligations, or the securities, of any corporation or corporations, or government or private enterprises, either domestic or foreign, for the foregoing purposes or any of them.

11. To receive and administer funds for educational, cultural and charitable purpose and take and hold by request, device, gifts, purchase or lease absolutely for such objects and purposes or any of them as specified in the purposes or any of them as specified in the construction, any property, real, personal, or mixed without limitations, if any, as may be imposed by law. To sell, convey, dispose off any such property and to deal with and expand the principal and income of this Association for any of the aforementioned objects and purposes without limitations, except such limitations if any as may be contained in the instrument under which property is received or the limitation imposed by law.

12. To undertake, do and perform all such acts, matters, things as may be desirable or necessary in the opinion of the President or members of the Managing Committee for the accomplishment of the foregoing purpose or any of them and in particular but without prejudice to the generality of the foregoing to enter into contracts, to borrow or raise or secure the payment of money, to open or operate or maintain bank account or accounts to sell, exchange, let or lease or tenancy or otherwise deal with the property of the Association to purchase, hire, take, or otherwise acquire any estate, interest or property whatsoever and to ensure and maintain any such estate, interest or property and to hold, develop, deal with and turn into account any property, assets or rights real or personal of any kind and in the discretion of the members of the Managing Committee to apply the assets of the Association in or towards the establishment of any Association and/or institution the objects and purposes of which are in accordance with the objects of the Association.

13. All the property of the Association and accumulations thereof shall be held and determined to effectuate its purposes and to serve the general welfare of the old boys.

14. The Association shall be governed by the constitutions and the bye-laws attached herewith unless altered or amended or repealed in accordance with the procedure laid down in the bye-laws.

Elected Members:

"THE PETARIAN ASSOCIATON" 

1. MEMBERSHIP:

 

1. Eligibility: The membership of the Association shall be opened to all those who have been on the rolls and staff members of the Cadet College, Mirpurkhas/Petaro.

2. Procedure of Membership: Any person eligible under Article (a) above, may apply for membership under prescribed form to be obtained from the registered office of the Association and get admitted to membership by way of recommendations from a proposer and a seconder who shall be members of the Managing Committee. The Office Secretary shall issue him a membership number which shall however be subject to confirmation by the Managing Committee at the central Chapter, in case of ‘Life Member’ and by the Managing Committee of the concerned local chapter in case of "Ordinary Member".

2. CLASSES OF MEMBER:

1. Life Members

2. Ordinary Members

3. Honorary Members

1. LIFE MEMBERS

1. The subscription for life membership shall be Rs. 4,000 paid in lump sum.

2. Life membership fee for out-going cadets of Class XII from Cadet College Petaro shall be Rs. 1,000/-. Balance to be paid on subsequent three years. They will be awarded temporary life membership for the period which shall be not more than 5 years.

 

1. ORDINARY MEMBERS

   Shall pay a subscription of Rs. 500 per annum paid in advance.

2. HONORARY MEMBERS

3. CENTRAL CHAPTER

1. Where the number of enrolled members at particular center reaches fifty, Local Chapters may be formed. The Local Chapter will be run by any elected Managing Committee called "The Local Chapter" Managing Committee. The strength of the Local Chapter Managing Committee shall comprise of the following:

1. President 1

2. Vice President 1

3. General Secretary 1

4. Joint Secretary 1

5. Treasurer 1

6. Elected Members 5

 

1. The minimum quorum of the Management Committee of Local Chapter shall be four. The functions of the office bearers of the Local Chapter Managing Committee shall be similar to the functions of the office bearers of the Managing Committee at the Central Chapter, but their jurisdiction will remain restricted to the activities of Local Chapters. The President of the Local Chapter shall automatically become a member of Managing Committee at Central Chapter to keep close liaison of the Local Chapter with the Central Chapter.

2. 20% of the subscription fee collected by the Local Chapter will be reimbursed to the Head Office at Karachi at end of every calendar month, and the balance 80% will be utilized as per decisions of the Local Chapter Managing Committee.

3. Application for life membership received at Local Chapter, shall be passed on duly recommended to the Managing Committee at Central Chapter for approval. On approval of the Membership, the Managing Committee at Central Chapter will issue L.M. No. The ordinary/yearly membership may be done by Local Chapter and Local No. issued to such member as O.M.Q.-94-01 for Quetta or O.M.Hyd.94-01 etc. for Hyderabad respectively i.e. Abbreviation of local chapter and year with number.

4. The local chapters Managing Committee shall submit a monthly/annual report including accounts statement to the Managing Committee at Central Chapter through its President or his nominee who be any of the Managing Committee members.

5. The Local Chapter shall abide by the instruction given by the Central Chapter. In case, at any stage, the Managing Committee at Central Chapter finds the Local Chapter Managing Committee deviating from the basic bye-laws and subsequent instructions given to them, the Local Organization Managing Committee may be dissolved by the central chapter Managing Committee and fresh elections conducted within 60 days of such dissolution, wherein the Central Chapter shall appoint an election committee to conduct such elections.

6. The usual tenure of the Local Chapter’s Managing Committee shall be two years. The election at the expiry of the local chapter's Managing Committee shall be two years. The election at the expiry of the tenure will be conducted by the Election Committee so appointed by the Managing Committee of Central Chapter from amongst the members/Petarians of the said Local Chapter.

4. RESIGNATION

5. DUTIES OF MEMBERS

1. Every member shall abide by the constitution and bye-laws of the Association.

2. The members shall have no right whatsoever on the income, subscription, donations, gifts, property and assets of any kind whether moveable or immovable belonging to the Association.

6. TERMINATION OF MEMBERSHIP

1. A member is found guilty of misconduct by the Managing Committee.

2. The subscription remains in arrears for a period of two years.

7. RESTORATION OF MEMBERSHIP

1. A member who has been expelled from the Association on account of misconduct can apply again for membership; and his case will be referred to a sub-committee which will submit its findings for consideration to the Managing Committee which will give its approval or disapproval for restoration of membership.

2. In case, where the membership is discontinued or terminated on account of non-payment of Associations dues. Such member can apply again for membership on payment of Rs. 400 being the subscription of two years and subscription of current year. The Managing Committee will however reserve the right to reduce or set aside all the dues in arrears.

3. While restoring the membership the seniority will be determined by the Managing Committee.

8. MANAGEMENT

9. FUNCTION OF THE OFFICE BEARERS:

 

1. PRESIDENT: Shall preside at all the meetings of the Managing Committee and the Association. He shall supervise and be responsible for the entire working and management of the Association and its finances.

2. VICE PRESIDENT: Shall preside at any meeting during the absence of the President and when authorized by the President shall officiate during his absence and shall exercise the same powers as those of the President.

3. GENERAL SECRETARY: Shall perform the following duties:

    

   1. Maintain a Register of members.

   2. Keep record of the meetings and proceedings of the Managing Committee and the Association.

   3. Maintain contact with the Local Organizations outside Karachi.

   4. Do all correspondence on behalf of the Association and maintain all the record connected with the work of the Association.

   5. Take steps for compliance of the Resolution passed by the Managing Committee and the Association.

   6. Maintain the office and do all executive work of the Association.

   7. Call meetings of the Managing Committee and the Association in consultation with the President.

   8. Circulate notices and agenda for all the meetings.

   9. Prepare annual reports.

   10. Perform all other allied and necessary duties arising out of the day to day administration of the Association.

4. JOINT SECRETARY (GENERAL): Shall officiate for the General Secretary in his absence and will discharge all the duties of the General Secretary. He shall do all such duties as may be assigned to him by the Managing Committee.

5. JOINT SECRETARY (SPORTS): Shall organize sports, games and supervise the club life of the Association.

6. JOINT SECRETARY (PUBLICITY): Shall be responsible for popularizing and publicizing the activities of the Association.

7. TREASURER: Shall maintain the Register of Accounts of the income and expenditure of the Association in an approved bank. He shall prepare the Annual Audit and Accounts Reports.

8. MANAGING COMMITTEE: The Managing Committee shall meet at least once a month and may meet as often as may be desirable at the direction of the Patron of President. The Managing Committee shall be entitled to discuss all the business and affairs of the Association except that which is reserved under rules of the Association itself. The notices of the meeting shall be given to every committee man at least seven days before the date fixed for the meeting either by post or through newspapers or through notice board. Emergency meeting may be called by the Patron or the President at a notice of at least 24 hours. The quorum of the meeting of the Managing Committee shall be six provided no quorum shall be necessary for an adjourned meeting.

10. a) PATRON-IN-CHIEF:

10. b) PATRON

11. DISQUALIFICATION OF THE MEMBERS OF THE MANAGING COMMITTEE:

12. FUNCTION OF THE MANAGING COMMITTEE:

1. To confirm the proceedings of the last meeting.

2. To appoint auditor who may be a member or non-member of the Association.

3. To appoint one or more sub-committees among the members of the Managing Committee, for specific purposes and such sub-committee shall cease to exist when the purpose for which it was formed, has been fulfilled.

4. To control the entire management of the Association.

5. To call the meetings of the Association as and when necessary.

6. To select any schedule bank for the custody of the funds of the Association.

7. To frame such rules and bye-laws as may be necessary from time to time.

8. To approve the Annual Budget.

9. To approve the resignation of the office bearers and committee men and to decide their expulsion.

10. To take appropriate action or expulsion against any member or office bearer or committee man for any act contrary to the aims and objects of the Association or adopt attitude which is against the interest of the Association or which is likely to threaten the integrity of the Association. The decision of the Managing Committee shall however be appeal-able to the General Body.

11. To approve and disapprove the membership of any person.

12. To appoint the staff and fix their remuneration.

13. To approve the resignation or termination of any member of the Association.

14. To fill up any casual vacancy in the Managing Committee for the remaining period of the tenure of the Managing Committee.

15. To collect the funds and to receive the donations, loans etc. from other sources.

16. Members in arrears shall not be entitled to attend or participate in any meeting of the Association or its Managing Committee.

13. OFFICIAL YEAR:

14. ANNUAL MEETING OF THE ASSOCIATION:

1. To consider and pass the Audited statement of Account.

2. To elect office bearers and members of the Managing Committee if the tenure of the Working Managing Committee has expired.

3. To consider the report of the General Secretary about the activities of the Association.

15. QUORUM OF GENERAL MEETING:

16. SCOPE AND FUNCTIONS OF GENERAL BODY:

1. To approve or disapprove the audited Statement of Accounts.

2. To elect the office bearers and members of the Managing Committee.

3. To amend or alter any Clause, sub-Clause or Clauses or Sub-Clauses of the Memorandum and Articles Association.

4. To appoint auditor/auditors and to fix their remuneration.

5. To discuss and approve such plans and schemes which are in the general interest of the members of the Association.

6. To give approval for the purchase or disposal of any property or properties whether moveable or immovable.

7. To donate any or all property and properties of the Association whether moveable or immovable to any institution or institutions.

8. To establish branch or zonal offices of the Association in and outside Pakistan as decided by the Managing Committee.

9. To inculcate the spirit of fraternity amongst the members of the Association.

10. To consider and approve any proposal or proposals which are considered beneficial for the Association.

17. BANK ACCOUNT:

1. The bank account or accounts of the Association shall be operated by any two of the office bearers jointly or separately as decided by the Managing Committee.

2. The Association shall not spend any amount from Life Membership fee except for day to day expenses / staff salaries / office equipment, etc. In case funds are required for holding of functions / meetings, then expenses incurred as and when required shall be reimbursed to this account from monies received from sponsorship / any other resources.

18. AUDIT OF ACCOUNTS:

19. PROMOTERS:

20. STATUS OF THE ASSOCIATION:

21. DISSOLUTION:

22. AMENDMENT IN MEMORANDUM AND ARTICLES:

We the following Promoters/Office Bearers do hereby certify that the mentioned Articles of Association are true and correct to the best of our knowledge and belief.

 ___________________________________ ________________________________

PRESIDENT VICE PRESIDENT

______________________

GENERAL SECRETARY